New TUMail Migration

Migration checklist

Migration checklist
　・Migration checklist　On campus　Off campus

Migration manual

Initial setting confirmation
　・Initial setting confirmation(Check how to use the current system)
　　・Thunderbird
　　・Outlook2016
　　・Outlook for Mac
　　・Mac MailApp
　　・Windows10 Mail
　・Initial setting confirmation(Decide how to use the new TUMail)

1.Set up G Suite
　・1.1　Login initial setting(Initial login to new TUMail)　On campus　Off campus
　・1.2　Set up 2-Step Verification(Security enhancement of new TU Mail system)
　・1.3　Pre-settings for lost passwords
　・1.4　POP IMAP permission setting
　・1.5　Set up a client(Outlook etc.) that does not support OAuth 2.0
　・1.6　App password setting

2.1.Set up New TUMail(Gmail)
　・2.1.1　Signature settings
　・2.1.2　Address book migration
　　Address book migration tool（Macro with Excel）
　　　Webmail　Thunderbird（On campus）
　　　WebMail　Thunderbird（Off campus）
　・2.1.3　Labels setting
　・2.1.4　(Gmail)How to set mailing list address as sender(Sender settings)

2.2.Email client setting
　・Thunderbird
　・Outlook2016
　・Outlook for Mac
　・Mac MailApp
　・Windows10 Mail
　・iOS Gmail App
　・Android GmailApp

3.Data migration
　・3.1　Data migration using email client
　　・Thunderbird
　　・Outlook2016
　　・Outlook for Mac
　　・Mac MailApp
　　
　　(From current tumail(webmail) to Gmail)Data migration
　　・Thunderbird
　　・Outlook2016

4.Mail forwarding setting
　・4.1 New TUMail to other mail forwarding setting
　・4.2 Current TUMail forwarding setting deletion

5.Others
　・5.1　How to move email from spam to inbox
　・5.2　How to prevent non-spam mail from being filtered as spam

(Reference) Overview of system migration

(1) G Suite started offering : June 17th, 2019
(2) Parallel operation
　　　with existing mail		 : June 14th, 2019 - July 31st, 2019
(3) G Suite full-scale operation start : August 1st, 2019
From (1) onwards, in order to use G Suite, it is necessary for all users to set up email environment. Also, the automatic attached file separation function will be stopped.

During the (2) parallel operation period, the email will be delivered to both the existing TU Mail and new TU Mail, but after (3) full-scale operation starts, the email will not reach the existing email.

We request that all faculty and staff please make the necessary settings for your TU Mail environment during the (2) parallel operation period.
　Reference materials(Japanese Only)On-campus Access
　・「東北大メール」の新システムへの移行の概要 2019年5月20日 発出
　・部局管理者向け導入説明会資料 2019年5月27日 開催
　・利用者向け操作説明会資料 2019年5月31日～6月7日開催
　・利用者向け操作説明会参考動画(1.35GB) 2019年6月7日実施
　
　Reference materials(Japanese Only)Off-campus Access
　・「東北大メール」の新システムへの移行の概要 2019年5月20日 発出
　・部局管理者向け導入説明会資料 2019年5月27日 開催
　・利用者向け操作説明会資料 2019年5月31日～6月7日開催