• 日本語

Related functions and Various applications

Email alias

About TU Mail alias

Email forwarding after termination

Email forwarding after termination
TUMail can be used as a grace period for 30 days after the Tohokudai ID expires, but it will no longer be available.
However, if you wish, you can use only the forwarding function to the forwarding email address that has been set in advance for the next two years (forwarding after the termination).

　･Mail forwarding after TUMail termination　On campus　Off campus



Alumni mail can be used from April 2021. Please refer to the Shuyukai website for details such as the target users.

Mailing list

TU Mail Mailing list

Mailing list format
Unlike personal TUMail addresses, "grp" is added immediately after @. (Example) sample@grp.tohoku.ac.jp

Outline of Mailing list
　･Use "Google Group".
　　-As before, the ML domain is “@ grp.tohoku.ac.jp”
　　　and it is registered by TUMail administrator upon application from the user.
　　-Add a mailbox to the mailing list. (You can have an unlimited mailbox
　　　for the mail address)
　　-If a new person joins the group due to a change, past emails can be viewed.
　　-Email addresses other than “@ tohoku.ac.jp” can be registered.
　
　･Provide only for faculty and staff, not for students
　　　-It is possible to add students to the mailing list
　
　Please refer to Guidelines for rules on mailing lists.
　　

Manual
　･How to make manage mailing lists(New UI)
　･How to use mailing lists(New UI)

Email account for sending mass emails and system emails

Issuing email accounts for sending mass emails and system emails

　TUMail has a limit of 2000 emails per 24 hours per account, so if an application is made that meets the following requirements, a dedicated email account (●●@tumail.tohoku.ac.jp) will be provided for the required period only.

---Conditions of Provision---
Individual use
･If you want to send more than 1000 emails individually within 24 hours.
Usage as system units
･When the account used to automatically send email from the information system etc. is migrated to TUMail.
(Migration is only possible if there is no other email server or no email forwarding service available within the department.)

There are two methods by which mass emails and system emails can be sent.
When the number of emails you want to send exceeds this limit, we will issue further accounts.

---Sending method---
Normal sending
･Up to 2,000 messages can be sent in 24 hours
Sending using SMTP relay
･Up to 10,000 messages can be sent in 24 hours
･An email can also be sent from devices that do not support SMTP authentication
･The sender's global IP address must be notified
･Provide only for faculty and staff, not for students

If you wish to newly issue, change or cancel email accounts for the purpose of sending mass emails and system emails, please apply by email using the following format.

Main text:
-------------------------------------------------------------
･Applicant affiliation          :
･Applicant title                :
･Applicant name                 :
-------------------------------------------------------------
･Application type                          :  New  /  Changed  /  Cancelled
･Purpose of the account                    :
･Estimated maximum number of emails per day:
･Required number of accounts               :
･Desired account name (before @)           :
･Necessity of using SMTP relay             :  Necessary  /  Unnecessary
･Reason why SMTP relay is necessary        :(Not required if SMTP relay is not used)
･Email sender global IP address            :130.34.xxx.xxx(not required if SMTP relay is not used)
･Scheduled start date for use              :
･Scheduled end date of use                 :
･Account administrator affiliation         :
･Account administrator title               :
･Account administrator name                :
･Remarks                                   :
-------------------------------------------------------------

The test accounts

Issue a test email account
　If you would like to new/changed/cancelled test email accounts, please send us an email using the following format.

---Terms and Conditions of Offer---
･There must be no deficiencies in the contents of the application.
･Provide only for faculty and staff, not for students
･When issuing a test account in the form of a DC email address, you must obtain the approval of the Center for Data-driven Science and Artificial Intelligence in advance.
･You agree to the following
　　1. The following items shall be observed in the use of the test email account.
　　　　(i) It shall be treated in the same way as the use of the Tohoku University mail account.
　　　　(ii) It shall not be used for any purpose other than verification.
　　2. The account shall be terminated after the end of the verification period even if there is no request for cancellation.

---Test email account format---
　･Account　　　　　　　　:test_user000@～
　･The name of the account:test user000
　　　　　　　　　　　　　　 (000 is the sequential number in the order of application)

Main text:
-------------------------------------------------------------
･Applicant's Affiliation            :
･Applicant's job title              :
･Applicant's name                   :
･The person in charge of affiliation:
･Job title of the person in charge  :
･Name of the person in charge       :
-------------------------------------------------------------
･Type of application                                    :  New  /  Changed  /  Cancelled
･Purpose of the account                                 :
･Number of accounts required  Tohoku University Mail    :
･                                            DC mail    :
･Scheduled start date of use                            :
･Scheduled date of termination of use (maximum 3 months):
･Account administrator affiliation                      :
･Account Administrator Job Title                        :
･Name of account administrator                          :
･Agreement                                              :  Yes  /  No
･Remarks                                                :

Agreement
1. The following items shall be observed in the use of the test email account.
　　(i)  It shall be treated in the same way as the use of the Tohoku University email account.
　　(ii) It shall not be used for any purpose other than verification.
2. The account shall be terminated after the end of the verification period even if there is no application for cancellation.
-------------------------------------------------------------

Meet/Chat dedicated account

Issue a Meet/Chat dedicated account
　If you would like to new/changed/cancelled a Meet/Chat dedicated account, please send us an email using the following format.
　This dedicated account will be issued when it is difficult to operate a personal account.
　Please provide details on the use of the account.
　Once you have started using the service, you can extend the scheduled end date of the service by applying for a change.

---Terms and Conditions of Offer---
･There must be no deficiencies in the content of the application.
･Provide only for faculty and staff, not for students
･You agree to the following
　　1. The following items shall be observed when using the Meet/Chat dedicated account.
　　　　(i) It shall be treated in the same way as the use of the Tohoku University email account.
　　　　(ii) You shall not use the site for any purpose other than Meet, Chat and Calendar.
　　2. The account shall be terminated after the end of the usage period even if there is no application for cancellation.

---Meet/Chat dedicated account format---
　･Account 　　　　:meet_user000@tumail.tohoku.ac.jp
　　　　　　　　　　　 (000 is a sequential number in the order of application)
　･Account name　　:by application
　　　　　　　　　　　 (Please enter the format of the "first name" and "last name" as this will be the name of the Google account)
　･Available Apps　:Only Meet, Chat and Calendar are available
　　　　　　　　　　　 (Meet recording, Gmail, Drive, etc. are not available)

Main text:
-------------------------------------------------------------
･Applicant's Affiliation            :
･Applicant's job title              :
･Applicant's name                   :
･The person in charge of affiliation:
･Job title of the person in charge  :
･Name of the person in charge       :
-------------------------------------------------------------
･Type of application                                        :  New  /  Changed  /  Cancelled
･Purpose of the account                                     :
･Number of accounts required                                :
･Desired account names (for the number of accounts required):
･Scheduled start date of use                                :
･Scheduled date of termination of use (maximum 3 months)    :
･Account administrator affiliation                          :
･Account administrator Job Title                            :
･Name of account administrator                              :
･Agreement                                                  :  Yes  /  No
･Remarks                                                    :

Agreement
1. The following items shall be observed when using the Meet/Chat dedicated account.
    (i)  It shall be treated in the same way as the use of the Tohoku University email account.
    (ii) You shall not use the site for any purpose other than Meet, Chat and Calendar.
2. The account shall be terminated at the end of the usage period even if there is no application for cancellation.
-------------------------------------------------------------

Mail address confirmation and correction

Google account name Change

About Google Account Name
Google Account Name is the name that is registered in Integrated Electronic Authentication System of Tohoku University.
You can't change your Google Account Name yourself.
If you want to change your Google account name, as in the middle name abbreviation, please apply by email using the following format.
Please note that this change request will also update your Microsoft 365 account display name accordingly.

It is the official name registered in the Integrated Electronic Authentication System, as a general rule, you will use your default account name, but you can change it if there is a reason such as omitting your middle name.
Please note that we are unable to accept the request depending on the reason for the change.
You may not change your nickname.

Additional information
The following are not Google Account Name.You can change them yourself.
　- Profile photo
　　(How to change)
　　After login, click on the profile photo in the upper right.
　　　>Click "change" at the bottom of the profile photo.
　　　It may take up to 48 hours for the changes to reflect on the system.
　- Gmail sender
　　(How to change)
　　Click "Settings" at the top right of the Gmail.
　　　>Click "Accounts and Import".
　　　>Click "edit info" in the "Send mail as" field.
　　　>Change the name and click "Save Changes".

Main text:
------------------------------------------------------------
･Applicant's affiliation    :
･Applicant's job title      :
･Applicant's name           :
･Applicant's TU Mail address:
･Preferred Google Account Name
                (First name):
                 (Last name):
･Reason                     :
------------------------------------------------------------

Google Workspace services extension application

About Google Workspace additional services

If you want to use Google Workspace additional services, please understand and agree to the items about using additional services.
Please apply from the following form.

　　Google Workspace services extension application

Supplement
(1) This application is for faculty and staff only. Student applications will be rejected.
(2) What are Additional services:https://support.google.com/a/answer/6356441?hl=en
(3) The following Additional Services are not available:
　　- Google Payments
　　- Services that aim to earn advertising revenue (such as Google AdSense)

Meet Participant Confirmation

About Meet Participant Confirmation application

You can view the participants of Meets you have created.
Please login with your TU Mail account from the link below.

　　Meet Participant Confirmation(Japanese)

External Publication of Google Site

About External Publication of Google Site

If you wish to publish your Google site externally, please refer to the following page.

　External Publication of Google Site (Only TU Mail user)